Outlook 2007 Shortcuts

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ShortcutDescription
Ctrl+1Switch to Mail
Ctrl+2Switch to Calendar
Ctrl+3Switch to Contacts
Ctrl+4Switch to Tasks
Ctrl+5Switch to Notes
Ctrl+6Switch to Folder List in Navigation Pane.
Ctrl+7Switch to Shortcuts
Ctrl+.Go to next element.
Ctrl+,Go to previous element.
Ctrl+YIn navigation pane: Go to a different folder. In mail editor: Redo / Repeat last action.
F3Go to the Search box.
Alt+Left-ArrowGo back to previous view in main Outlook window.
Alt+Right-ArrowGo forward to next view in main Outlook window.
Ctrl+Shift+WSelect the InfoBar and, if available, show the menu of commands.
Ctrl+Alt+AExpand the search to include All Mail Items, All Calendar Items, or All Contact Items, depending on the module you are in.
Ctrl+Alt+WExpand the Search Query Builder.
Ctrl+Shift+FUse Advanced Find
Ctrl+Shift+PShow the Font dialog box.
Shift+F4Find next during text search within a message or other item.
Ctrl+HFind and replace text, symbols, or some formatting commands within open items. Works in the Reading Pane on an open item.
Ctrl+Alt+KExpand search to include the desktop.
Ctrl+Shift+ACreate an appointment
Ctrl+Shift+CCreate a contact
Ctrl+Shift+LCreate a Contact list.
Ctrl+Shift+ECreate a folder
Ctrl+Shift+QCreate a meeting request.
Ctrl+Shift+MCreate a message
Ctrl+Shift+NCreate a note
Ctrl+Shift+HCreate a new Microsoft Office document.
Ctrl+Shift+KCreate a task
Ctrl+Shift+UCreate a task request.
Ctrl+SSave
Shift+F12Save
F12Save as
Ctrl+ZUndo
Ctrl+DDelete an item
Ctrl+PPrint
Ctrl+Shift+YCopy an item
Ctrl+Shift+VMove an item
F7Check spelling
Ctrl+Shift+GFlag for follow-up
Ctrl+FForward
Ctrl+LLeft align text
Ctrl+EIn navigation pane: Go to the Search Box. In e-mail editor: Center text.
Ctrl+RIn navigation pane: Reply to a message. In e-mail editor: Right align text.
Ctrl+Shift+ISwitch to Inbox
Ctrl+Shift+OSwitch to Outbox
Alt+SSend
Ctrl+Shift+RReply all to a message.
Ctrl+, Alt+JMark a message as not junk.
Ctrl+MIn navigation pane: Check for new messages. In e-mail editor: Increase indent.
Ctrl+NCreate new element
Ctrl+OOpen selected item
Ctrl+Shift+BOpen the Address Book.
F4Find or replace
Ctrl+EnterSend
Ctrl+Alt+FForward as attachment
Ctrl+GGo to a date.
Ctrl+Alt+4Switch to Month view.
Ctrl+Right-ArrowGo to the next day.
Alt+Down-ArrowGo to the next week.
Alt+Page-DownGo to the next month.
Ctrl+Left-ArrowGo to the previous day.
Alt+Page-UpGo to the previous month.
Ctrl+Alt+3Switch to Full Week view.
Ctrl+Alt+2Switch to Work Week view.
Ctrl+Shift+DDial a new call.
F11Enter a name in the Search Address Books box.
Ctrl+JCreate a Journal entry for the selected contact.
Ctrl+Shift+EnterOpen a contact form for the selected contact.
Ctrl+Shift+.In an open contact, open the next contact listed.
Alt+Shift+1In a contact form, under Internet, display the E-mail 1 information.
Alt+Shift+2In a contact form, under Internet, display the E-mail 2 information.
Alt+Shift+3In a contact form, under Internet, display the E-mail 3 information.
Alt+AOpen the Add list.
Alt+BSelect text in Label box when the field with a label assigned is selected.
Alt+EPlace cursor at beginning of Edit box.
Alt+GSelect the Image Align drop-down list.
Alt+KSelect color palette for background. ALT+K, then ENTER.
Alt+LSelect Layout drop-down list.
Alt+RRemove a selected field from the Fields box.
Alt+F2Show or hide the To-Do Bar.
Alt+ODisplay the Format menu.
Shift+F3Switch case (with text selected).
Ctrl+BMake letters bold
Ctrl+IMake letters italic
Ctrl+TIncrease indent
Ctrl+Shift+TDecrease indent
Ctrl+UIn text editors: underline. In navigation pane: mark item as unread.
Ctrl+]Increase font size
Ctrl+Shift+>Increase font size
Ctrl+[Decrease font size
Ctrl+Shift+<Decrease font size
Ctrl+XCut
Shift+DeleteCut
Ctrl+CCopy.
Ctrl+InsertCopy
Ctrl+VPaste
Shift+InsertPaste
Ctrl+Shift+ZClear formatting
Ctrl+KIn e-mail editor: Insert a hyperlink. In the fields To, CC and BCC: Check names.
Alt, F, W, VTo print an item in an open window. Press ALT+F, press W, and then press V.
Alt, F, VOpen Print Preview. Press ALT+F and then press V.
Alt+PPrint a print preview.
Alt+ZZoom
F9Check for new messages. Send/Reveice all.
Shift+F9Start a send/receive for the current folder, retrieving full items (header, item, and any attachments).
Ctrl+Alt+SDefine Send/Receive groups
Alt+F11Open Visual Basic Editor.
Alt+F8Play macro
Alt+MinusSwitch to weeks
Alt+=Switch to months
F6Move between the Navigation Pane, the main Outlook window, the Reading Pane, and the To-Do Bar.
Ctrl+Shift+TabMove between the Navigation Pane, the main Outlook window, the Reading Pane, and the To-Do Bar.
Alt+Up-ArrowGo to previous element.
Shift+SpacebarIn the Reading Pane, page up through text.
Shift+PlusExpand or collapse a group (with a group selected) in the Navigation Pane.
Shift+MinusExpand or collapse a group (with a group selected) in the Navigation Pane.
Ctrl+TabMove to previous field in Reading Pane.
F2Turn on editing in a field (except in Icon view).
Alt+EnterShow the properties for the selected item.
Ctrl+Alt+MMark for Download
Ctrl+Alt+UClear Mark for Download.
Alt+0Show 10 days in the calendar.
Alt+1Show 1 day in the calendar.
Alt+2Show 2 days in the calendar.
Alt+3Show 3 days in the calendar.
Alt+4Show 4 days in the calendar.
Alt+5Show 5 days in the calendar.
Alt+6Show 6 days in the calendar.
Alt+7Show 7 days in the calendar.
Alt+8Show 8 days in the calendar.
Alt+9Show 9 days in the calendar.
Alt+HomeGo to the start of the week.
Alt+EndGo to the end of the week.
Shift+In Table or List view of contacts, go to first contact that starts with a specific letter.
Ctrl+Shift+XOpen a Web page for the selected contact (if one is included).
Alt+FSelect the Fields box.
Alt+CAccept a task request.
Alt+DDecline a task request.
Shift+TabSwitch between the Navigation Pane, Tasks list, and To-Do Bar.
Ctrl+Shift+JStretch a paragraph to fit between the margins.
Ctrl+Shift+SApply styles
Ctrl+QMark item as read.
Ctrl+Alt+Shift+F12Save Form Design
Ctrl+Shift+F11Save Form Data
Ctrl+ASelect all items
Shift+Up-ArrowExtend or reduce the selected items by one item.
Shift+Down-ArrowExtend or reduce the selected items by one item.
Ctrl+Up-ArrowGo to the next or previous item without extending the selection.
Ctrl+Down-ArrowGo to the next or previous item without extending the selection.
Ctrl+SpacebarSelect or cancel selection of the active item.
F5Refresh view
Ctrl+Shift+PlusExpand all groups
Ctrl+MinusCollapse all groups
Alt+Shift+Up-ArrowChange an appointment's start or end time. With the cursor in the appointment, ALT+SHIFT+UP ARROW or ALT+SHIFT+DOWN ARROW, respectively.
Alt+Shift+Down-ArrowChange an appointment's start or end time. With the cursor in the appointment, ALT+SHIFT+UP ARROW or ALT+SHIFT+DOWN ARROW, respectively.
Shift+Left-ArrowChange the duration of the selected block of time.
Shift+Right-ArrowChange the duration of the selected block of time.
Ctrl+Shift+Up-ArrowExtend the selection to the previous card, regardless of the starting point.
Ctrl+Shift+Down-ArrowExtend the selection to the next card, regardless of the starting point.
Shift+HomeExtend the selection to the first card in the list.
Shift+EndExtend the selection to the last card in the list.
Shift+Page-UpExtend the selection to the first card on the previous page.
Shift+Page-DownExtend the selection to the last card on the last page.
Shift+EnterMove to the previous field without leaving the active card.
Ctrl+HomeDisplay (without selecting) the first item on the timeline (if items are not grouped) or the first item in the group.
Ctrl+EndDisplay (without selecting) the last item on the timeline (if items are not grouped) or the last item in the group.
InsertFlag the current message for follow-up
Ctrl+Alt+VPaste Special
Alt, H, UOpen bullet library
Alt, H, NOpen numbering library

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