Outlook 2010 Shortcuts

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ShortcutDescription
Alt, F, ASave As
Alt, F, HHelp
Alt, F, I, ASelected Account - IMAP/SMTP
Alt, F, I, DAdd Account - Add an e-mail account or other connection.
Alt, F, I, RManage Rules & Alerts.
Alt, F, I, SAccount Settings
Alt, F, I, TCleanup Tools
Alt, F, I, XReturn to Document - Return to Outlook
Alt, F, MSave Attachments
Alt, F, OOpen
Alt, F, PPrint
Alt, F, P, F, 1To print an item from an open window. Press Alt+F, then press P, then F, then 1.
Alt, F, P, ITo select a printer from Print Preview. Press Alt+F, then press P, then I.
Alt, F, P, LTo Define Print Styles. Press Alt+F, then press P, then L.
Alt, F, P, RTo open Print Options. ALT+F, press P, and then press R.
Alt, F, TOptions
Alt, F, XExit
Alt, H, A, BAddress Book - Open the Address Book to look for names, phone numbers, and e-mail addresses. - Home > Find > Address Book
Alt, H, C, 1Mark Complete - Mark this task as complete when you are done with it. Items marked complete do not appear in the To-Do Bar. - Home > Manage Task > Mark Complete
Alt, H, C, CClean Up Conversation - Remove redundant messages in the selected conversation. - Home > Delete > Clean Up > Clean Up Conversation
Alt, H, C, EClean Up Folder & Subfolders. - Remove redundant messages from every conversation in the selected folder and all subfolders. - Home > Delete > Clean Up > Clean Up Folder & Subfolders
Alt, H, C, FClean Up Folder - Remove redundant messages from every conversation in the selected folder. - Home > Delete > Clean Up > Clean Up Folder
Alt, H, C, G, CCreate New Calendar Group. - Create a new calendar group in the Navigation Pane. - Home > Manage Calendars > Calendar Groups > Create New Calendar Group
Alt, H, C, G, NSave as New Calendar Group. - Saves the currently displayed calendars as a new calendar group in the Navigation Pane. - Home > Manage Calendars > Calendar Groups > Save as New Calendar Group
Alt, H, C, OCalendar Options - Change the settings for calendars, meetings, and time zones. - Home > Arrange > Calendar Options
Alt, H, C, V, AApply Current View to Other Contact Folders. - Apply current view settings to other folders. - Home > Current View > Change View > Apply Current View to Other Contact Folders
Alt, H, C, V, MManage Views - Create, modify and apply views to this folder. - Home > Current View > Change View > Manage Views
Alt, H, C, V, SSave Current View As a New View. - Create a new view with the current view settings. - Home > Current View > Change View > Save Current View As a New View
Alt, H, DDelete - Delete this item - Home > Delete
Alt, H, EE-mail Calendar - Forward the selected calendar to another person in e-mail.
Alt, H, F, CFind a Contact - Find a contact in your address books. - Home > Find > Find a Contact
Alt, H, F, PCalendar Permissions - View and edit the sharing permissions for this folder. - Home > Share > Calendar Permissions
Alt, H, F, WForward Contact - Forward this contact's information to another person.
Alt, H, GCategorize - Categorize this item. Categories applied to a conversation will be applied to all current and future items in the conversation. - Home > Tags > Categorize
Alt, H, HHigh Importance - Set this item as high priority. - Home > Tags > High Importance
Alt, H, I, AAppointment - Create a new appointment. - Home > New > New Items > Appointment
Alt, H, I, CContact - Create a new contact. - Home > New > New Items > Contact
Alt, H, I, EMeeting - Meeting (Ctrl+Shift+Q) - Home > New > New Items > Meeting
Alt, H, I, I, FOutlook Data File - New Outlook Data File. - Home > New > New Items > Outlook Data File
Alt, H, I, I, GContact Group - Contact Group (Ctrl+Shift+L) - Home > New > New Items > Contact Group
Alt, H, I, I, JJournal Entry - New Journal Entry (Ctrl+Shift+J) - Home > New > New Items > Journal Entry
Alt, H, I, I, NNote - New Note (Ctrl+Shift+N) - Home > New > New Items > Note
Alt, H, I, I, OChoose Form - Choose a form to design, such as a meeting request or task. - Home > New > New Items > Choose Form
Alt, H, I, I, PPost in This Folder. - New Post in This Folder (Ctrl+Shift+S) - Home > New > New Items > Post in This Folder
Alt, H, I, I, XInternet Fax - New Internet Fax (Ctrl+Shift+X) - Home > New > New Items > Internet Fax
Alt, H, I, ME-mail Message - New E-mail Message (Ctrl+Shift+M) - Home > New > New Items > E-mail Message
Alt, H, I, TText Message (SMS) - Create a new text message.
Alt, H, I, U, HHTML - Home > New > New Items > HTML
Alt, H, I, U, MMore Stationery - Home > New > New Items > More Stationery
Alt, H, I, U, PPlain Text - Home > New > New Items > Plain Text
Alt, H, I, U, RRich Text - Home > New > New Items > Rich Text
Alt, H, J, BBlock Sender - Home > Delete > Junk > Block Sender
Alt, H, J, DNever Block Sender's Domain (@example.com) - Home > Delete > Junk > Never Block Sender's Domain (@example.com)
Alt, H, J, JJournal Entry - Log a new journal entry about this contact. - Home > Communicate > More > Journal Entry
Alt, H, J, MNever Block this Group or Mailing List. - Home > Delete > Junk > Never Block this Group or Mailing List
Alt, H, J, NNot Junk - Mark this message so that it is not treated as junk. - Home > Delete > Junk > Not Junk
Alt, H, J, OJunk E-mail Options - Show the Junk E-mail dialog box to configure Junk E-mail settings. - Home > Delete > Junk > Junk E-mail Options
Alt, H, J, SNever Block Sender - Home > Delete > Junk > Never Block Sender
Alt, H, J, TAssign Task - Assign a task to this contact. - Home > Communicate > More > Assign Task
Alt, H, KWork Week - Flag this item as a task to start in two days and due at the end of the work week.
Alt, H, L, C, AAny Category - Filter your search results to show all items that have a category applied. - Home > Find > Filter E-mail > Any Category
Alt, H, L, C, NNo Categories - Filter your search results to show all items that do not have a category applied. - Home > Find > Filter E-mail > No Categories
Alt, H, L, FFlagged - Filter your search results to only show items that are flagged. - Home > Find > Filter E-mail > Flagged
Alt, H, L, HHas Attachments - Filter your search results to only show items that have attachments. - Home > Find > Filter E-mail > Has Attachments
Alt, H, L, IImportant - Filter your search results to only show mail messages that are marked with high importance. - Home > Find > Filter E-mail > Important
Alt, H, L, MMore Filters - Home > Find > Filter E-mail > More Filters
Alt, H, L, SSent To: Me or CC: Me. - Filter your search results to show items where your name appears in the To or Cc line of the mail message. - Home > Find > Filter E-mail > Sent To Me or CC Me
Alt, H, L, UUnread - Filter your search results to show mail messages that are marked as unread. - Home > Find > Filter E-mail > Unread
Alt, H, M, EMore - Use other response actions that can include forwarding this item as an attachment or text message (SMS) or calling the sender of this item. - Home > Respond > More
Alt, H, M, RNew Meeting - Create a new meeting request. A meeting request allows you to invite others to a new meeting.
Alt, H, M, VMove - Move or copy the selected items to another folder. For e-mail messages, you can create a rule to always move messages in the selected conversation to another folder.
Alt, H, NOpen numbering library
Alt, H, N, 1New Task - Create a new item. - Home > New > New Task
Alt, H, N, 2No Date - Flag this item as a task with no start or due date. - Home > Follow Up > No Date
Alt, H, O, C, AFrom Address Book - Add Calendar from Address Book. - Home > Manage Calendars > Open Calendar > From Address Book
Alt, H, O, C, BCreate New Blank Calendar. - Create a new blank calendar. - Home > Manage Calendars > Open Calendar > Create New Blank Calendar
Alt, H, O, C, IFrom Internet - Add Calendar from the Internet. - Home > Manage Calendars > Open Calendar > From Internet
Alt, H, O, C, OOpen Shared Calendar - Open another person's shared calendar. - Home > Manage Calendars > Open Calendar > Open Shared Calendar
Alt, H, O, C, RFrom Room List - Add Calendar from Room List. - Home > Manage Calendars > Open Calendar > From Room List
Alt, H, O, DToday - Show today in the calendar. - Home > Go To > Today
Alt, H, O, NOneNote - Send to OneNote
Alt, H, O, SOpen Shared Contacts - Open another person's shared contacts folder. - Home > Share > Open Shared Contacts
Alt, H, P, OPublish Online - Share this calendar with other people by publishing it online. - Home > Share > Publish Online
Alt, H, Q, QManage Quick Steps - Create, edit, delete, and rearrange quick steps. - Home > Quick Steps > Manage Quick Steps
Alt, H, Q, S, MManage Quick Steps - Create, edit, delete, and rearrange quick steps. - Home > Quick Steps > Manage Quick Steps
Alt, H, Q, S, N, CCustom - New Quick Step - Home > Quick Steps > Custom
Alt, H, Q, S, N, FForward To - Home > Quick Steps > Forward To
Alt, H, Q, S, N, GFlag & Move - Home > Quick Steps > Flag & Move
Alt, H, Q, S, N, MMove to Folder - Home > Quick Steps > Move to Folder
Alt, H, Q, S, N, NNew E-mail To - Home > Quick Steps > New E-mail To
Alt, H, Q, S, N, TCategorize & Move - Home > Quick Steps > Categorize & Move
Alt, H, Q, S, N, WNew Meeting - Home > Quick Steps > New Meeting
Alt, H, R, AReply All - Reply to the sender and all other recipients of this message. - Home > Respond > Reply All
Alt, H, R, GMail Merge - Create a form letter or e-mail to be sent to a set of contacts. Each contact will receive an individual form letter or e-mail. - Home > Actions > Mail Merge
Alt, H, R, LRemove from List - Remove the follow up flag on this item. Once the flag is removed from this item, it will no longer appear in the To-Do Bar, Daily Task List and Tasks. - Home > Manage Task > Remove from List
Alt, H, R, PReply - Reply to the sender of this message. - Home > Respond > Reply
Alt, H, R, R, LManage Rules & Alerts. - Manage rules and alerts. Rules make it possible to automatically take action based on the contents of a message. - Home > Move > Rules > Manage Rules & Alerts
Alt, H, R, R, UCreate Rule - Create a rule based on the sender or recipients of this message to always move mail to a specified folder. - Home > Move > Rules > Create Rule
Alt, H, S, CShare Calendar - Share your contacts with other people so that they can view them.
Alt, H, S, VSchedule View - Show the selected calendar in a horizontal layout. The schedule view is useful when trying to see multiple calendars at once to schedule a meeting. - Home > Arrange > Schedule View
Alt, H, T, HShow High Detail - Show all appointments and events. - Home > Arrange > Month > Show High Detail
Alt, H, T, IMeeting - Create a new meeting request addressed to this contact. - Home > Communicate > Meeting
Alt, H, T, LShow Low Detail - Show only all day events in the month view. - Home > Arrange > Month > Show Low Detail
Alt, H, T, MShow Medium Detail - Show all day events and free/busy information for each day in the month view. - Home > Arrange > Month > Show Medium Detail
Alt, H, UOpen bullet library
Alt, H, VPrivate - Mark this item as private so that other people cannot see the details of it. - Home > Tags > Private
Alt, H, WUnread/ Read - If this item is marked as unread mark it as read. If this item is marked as read mark it as though you haven't read it yet.
Alt, H, XNext 7 Days - Move current and future messages in the selected conversation to the Deleted Items folder.
Alt, J, S, AAll Mail Items - Expand your search to include all mail folders. - Search > Scope > All Mail Items
Alt, J, S, BSubject - Filter your search results based on the subject of the item. - Search > Refine > Subject
Alt, J, S, C, FCurrent Folder - Only search within the current folder. - Search > Scope > Current Folder
Alt, J, S, C, SClose Search - Close the current search. - Search > Close > Close Search
Alt, J, S, FFlagged - Filter your search results to only show items that are flagged. - Search > Refine > Flagged
Alt, J, S, GCategorized - Filter your search results based on the category of the item. - Search > Refine > Categorized
Alt, J, S, HHas Attachments - Filter your search results to only show items that have attachments. - Search > Refine > Has Attachments
Alt, J, S, IImportant - Filter your search results to only show mail messages that are marked with high importance. - Search > Refine > Important
Alt, J, S, M, RMore - Filter your search results based on more advanced criteria, such as the Cc line on mail messages or location on calendar items. - Search > Refine > More
Alt, J, S, NRecent Searches - Reuse a recent search. - Search > Options > Recent Searches
Alt, J, S, O, LAll Outlook Items - Expand your search to include all Outlook items. - Search > Scope > All Outlook Items
Alt, J, S, O, MFrom - Filter your search results to only show mail messages sent from a specific person. - Search > Refine > From
Alt, J, S, S, SSearch Tools - Check the indexing status of your Outlook items, select which data files to search, or access other advanced search options. - Search > Options > Search Tools
Alt, J, S, S, TSent To - Filter your search results to show items where your name appears in the To line of the mail message. - Search > Refine > Sent To
Alt, J, S, S, UAll Subfolders - Expand your search to include all subfolders of the current folder. - Search > Scope > All Subfolders
Alt, J, S, TTo - Filter your search results to show mail messages that have been sent to a specific person. - Search > Refine > To
Alt, J, S, UUnread - Filter your search results to show mail messages that are marked as unread. - Search > Refine > Unread
Alt, J, S, WThis Week - Search for Mail by Received Date. - Search > Refine > This Week
Alt, J, T, A, BArrange By - Sort and group the items in this folder by a specific field.
Alt, J, T, CMark Complete - Mark this task as complete when you are done with it. Items marked complete do not appear in the To-Do Bar. - Task List > Manage Task > Mark Complete
Alt, J, T, F, WForward - Forward this item to someone else. - Task List > Respond > Forward
Alt, J, T, GCategorize - Categorize this item. Categories applied to a conversation will be applied to all current and future items in the conversation. - Task List > Tags > Categorize
Alt, J, T, HHigh Importance - Set this item as high priority. - Task List > Tags > High Importance
Alt, J, T, KThis Week - Flag this item as a task to start in two days and due at the end of the work week. - Task List > Follow Up > This Week
Alt, J, T, LLow Importance - Set this item as low priority. - Task List > Tags > Low Importance
Alt, J, T, M, EMore - Use other response actions that can include forwarding this item as an attachment or text message (SMS) or calling the sender of this item. - Task List > Respond > More
Alt, J, T, M, RMeeting - Create a meeting request from this e-mail. - Task List > Respond > Meeting
Alt, J, T, M, VMove - Move or copy the selected items to another folder. For e-mail messages, you can create a rule to always move messages in the selected conversation to another folder. - Task List > Actions > Move
Alt, J, T, NNo Date - Flag this item as a task with no start or due date. - Task List > Follow Up > No Date
Alt, J, T, O, NOneNote - Send to OneNote - Task List > Actions > OneNote
Alt, J, T, O, POpen - Open the selected items. - Task List > Open
Alt, J, T, QCustom - Flag this item as a task with custom start and due date and a reminder. - Task List > Follow Up > Custom
Alt, J, T, R, AReply All - Reply to the sender and all other recipients of this message. - Task List > Respond > Reply All
Alt, J, T, R, LRemove from List - Remove the follow up flag on this item. Once the flag is removed from this item, it will no longer appear in the To-Do Bar, Daily Task List and Tasks. - Task List > Manage Task > Remove from List
Alt, J, T, R, PReply - Reply to the sender of this message. - Task List > Respond > Reply
Alt, J, T, STomorrow - Flag this item as a task with a start and due date of tomorrow. - Task List > Follow Up > Tomorrow
Alt, J, T, TToday - Flag this item as a task with a start and due date of today. - Task List > Follow Up > Today
Alt, J, T, VPrivate - Mark this item as private so that other people cannot see the details of it. - Task List > Tags > Private
Alt, J, T, WNext Week - Flag this item as a task for next week. - Task List > Follow Up > Next Week
Alt, O, AAutoArchive Settings - Specify when items in this folder are archived, and where they are stored. - Folder > Properties > AutoArchive Settings
Alt, O, C, FCopy Folder - Copy this folder to a new location. - Folder > Actions > Copy Folder
Alt, O, C, U, EClean Up Folder & Subfolders. - Remove redundant messages from every conversation in the selected folder and all subfolders. - Folder > Clean Up > Clean Up Folder > Clean Up Folder & Subfolders
Alt, O, C, U, FClean Up Folder - Remove redundant messages from every conversation in the selected folder. - Folder > Clean Up > Clean Up Folder > Clean Up Folder
Alt, O, D, ADelete All - Delete all of the items in this folder. - Folder > Clean Up > Delete All
Alt, O, D, FDelete Folder - Delete the selected folder. - Folder > Actions > Delete Folder
Alt, O, F, AShow in Favorites - Show this folder in the Favorites section at the top of the Navigation Pane. - Folder > Favorites > Show in Favorites
Alt, O, F, PFolder Permissions - View and edit the sharing permissions for this folder. - Folder > Properties > Folder Permissions
Alt, O, M, AMark All as Read. - Mark all messages in this folder as read. - Folder > Clean Up > Mark All as Read
Alt, O, M, FMove Folder - Move the selected folder to a new location. - Folder > Actions > Move Folder
Alt, O, NNew Folder - Create a new folder in the Navigation Pane. - Folder > New > New Folder
Alt, O, PFolder Properties - View the properties for this folder. - Folder > Properties > Folder Properties
Alt, O, R, DRecover Deleted Items - Recover items deleted from this folder. - Folder > Clean Up > Recover Deleted Items
Alt, O, R, NRename Folder - Rename the selected folder. - Folder > Actions > Rename Folder
Alt, O, R, RRun Rules Now - Apply all rules to the items currently in your mailbox. - Folder > Clean Up > Run Rules Now
Alt, O, S, FNew Search Folder - Create a new search folder. A search folder displays messages based on specified criteria. Some example search folders include all messages flagged for follow up and unread mail. - Folder > New > New Search Folder
Alt, S, ASend All - Send all unsent mail. - Send / Receive > Send & Receive > Send All
Alt, S, CCancel All - Cancel all pending send/receive requests. - Send / Receive > Download > Cancel All
Alt, S, FUpdate Folder - Send and receive items in this folder. - Send / Receive > Send & Receive > Update Folder
Alt, S, G, 11 "All Accounts" Group. - Send / Receive > Send & Receive > Send/Receive Groups > 1 "All Accounts" Group
Alt, S, G, 22 "mail@mroc.de" Only - Send / Receive > Send & Receive > Send/Receive Groups
Alt, S, G, DDisable Scheduled Send/Receive - Send / Receive > Send & Receive > Send/Receive Groups > Disable Scheduled Send/Receive
Alt, S, G, SDefine Send/Receive Groups - Send / Receive > Send & Receive > Send/Receive Groups > Define Send/Receive Groups
Alt, S, HDownload Headers - Download all mail headers in this folder. A mail header contains some message fields such as the e-mail address of the sender, subject and date. - Send / Receive > Server > Download Headers
Alt, S, MMark to Download - Mark to Download (Ctrl+Alt+M) - Send / Receive > Server > Mark to Download
Alt, S, PShow Progress - Show the current send/receive status. - Send / Receive > Download > Show Progress
Alt, S, RProcess Marked Headers - Download the content of all marked headers. - Send / Receive > Server > Process Marked Headers
Alt, S, SSend/Receive All Folders - Send and receive items such as mail messages, calendar appointments and tasks in all folders. - Send / Receive > Send & Receive > Send/Receive All Folders
Alt, S, UUnmark to Download - Unmark messages so they are not downloaded. - Send / Receive > Server > Unmark to Download
Alt, S, WWork Offline - Disconnect from the server. Work offline if you do not want to receive new mail. - Send / Receive > Preferences > Work Offline
Alt, S, XDial-Up Connection - Connect using a dial-up connection. - Send / Receive > Preferences > Dial-Up Connection
Alt, TTask Tools
Alt, T, J, TTask List - Task Tools > Task List
Alt, V, A, B, VView Settings - Customize the current view using advanced view settings. Advanced view settings include adding and removing fields, grouping, sorting, filtering, column formatting, and other settings. - View > Arrangement > Arrange By > View Settings
Alt, V, A, B, WShow in Groups - Show items in groups. - View > Arrangement > Arrange By > Show in Groups
Alt, V, A, CAdd Columns - Choose which fields are shown in the view. - View > Arrangement > Add Columns
Alt, V, B, AAppointments - Show appointments in the To-Do Bar. - View > Layout > To-Do Bar > Appointments
Alt, V, B, DDate Navigator - Show the Date Navigator in the To-Do Bar. - View > Layout > To-Do Bar > Date Navigator
Alt, V, B, MMinimized - Minimize the To-Do Bar. - View > Layout > To-Do Bar > Minimized
Alt, V, B, NOptions - Choose what is shown in the To-Do Bar, such as the number months and all day events.
Alt, V, B, OOff - Hide the To-Do Bar. - View > Layout > To-Do Bar > Off
Alt, V, B, TTask List - Show the task list in the To-Do Bar. - View > Layout > To-Do Bar > Task List
Alt, V, C, AClose All Items - Close all additional windows. - View > Window > Close All Items
Alt, V, C, SConversation Settings - Change the way conversations are displayed in the message list. - View > Conversations > Conversation Settings
Alt, V, C, V, AApply Current View to Other Mail Folders. - Apply current view settings to other folders. - View > Current View > Change View > Apply Current View to Other Mail Folders
Alt, V, C, V, MManage Views - Create, modify and apply views to this folder. - View > Current View > Change View > Manage Views
Alt, V, C, V, SSave Current View As a New View. - Create a new view with the current view settings. - View > Current View > Change View > Save Current View As a New View
Alt, V, E, CCollapse This Group - View > Arrangement > Expand/Collapse > Collapse This Group
Alt, V, E, EExpand This Group - View > Arrangement > Expand/Collapse > Expand This Group
Alt, V, E, GCollapse All Groups - Hide all items in all groups and show only group headers. - View > Arrangement > Expand/Collapse > Collapse All Groups
Alt, V, E, XExpand All Groups - Show all items - View > Arrangement > Expand/Collapse > Expand All Groups
Alt, V, G, CShow as Conversations - Show messages arranged by conversation. - View > Conversations > Show as Conversations
Alt, V, MReminders Window - Show the reminders window. - View > Window > Reminders Window
Alt, V, N, FFavorites - Favorite Folders - View > Layout > Navigation Pane > Favorites
Alt, V, N, MMinimized - View > Layout > Navigation Pane > Minimized
Alt, V, N, NOptions - Navigation Pane Options
Alt, V, N, OOff - Off (Alt+F1) - View > Layout > Navigation Pane > Off
Alt, V, O, NOpen in New Window. - Open this folder in a new window. - View > Window > Open in New Window
Alt, V, P, N, BBottom - Show the Reading Pane on the bottom of the view. - View > Layout > Reading Pane > Bottom
Alt, V, P, N, NOptions - Reading Pane Options - View > Layout > Reading Pane > Options
Alt, V, P, N, OOff - Hide the Reading Pane. - View > Layout > Reading Pane > Off
Alt, V, P, N, RRight - Show the Reading Pane on the right side of the view. - View > Layout > Reading Pane > Right
Alt, V, P, P, AAccount Settings - Configure Outlook to connect to social networks Microsoft Outlook Social Connector Press F1 for add-in help. - View > People Pane > Account Settings
Alt, V, P, P, MMinimized - Minimize the People Pane Microsoft Outlook Social Connector Press F1 for add-in help. - View > People Pane > Minimized
Alt, V, P, P, NNormal - Show the People Pane Microsoft Outlook Social Connector Press F1 for add-in help. - View > People Pane > Normal
Alt, V, P, P, OOff - Turn off the People Pane Microsoft Outlook Social Connector Press F1 for add-in help. - View > People Pane > Off
Alt, V, R, SReverse Sort - Reverse the sort order of the current view. For example, reverse the sort order of the message list from newest to oldest. - View > Arrangement > Reverse Sort
Alt, V, VView Settings - Customize the current view using advanced view settings. Advanced view settings include adding and removing fields, grouping, sorting, filtering, column formatting, and other settings. - View > Current View > View Settings
Alt, V, XReset View - Reset all current view settings to the default settings for this folder. - View > Current View > Reset View
Alt, YSearch Tools
Alt, Y, J, SSearch - Search Tools > Search
Alt+=Switch to Month view.
Alt+0Show 10 days in the calendar.
Alt+1Show 1 day in the calendar.
Alt+2Show 2 days in the calendar.
Alt+3Show 3 days in the calendar.
Alt+4Show 4 days in the calendar.
Alt+5Show 5 days in the calendar.
Alt+6Show 6 days in the calendar.
Alt+7Show 7 days in the calendar.
Alt+8Show 8 days in the calendar.
Alt+9Show 9 days in the calendar.
Alt+AOpen the Add list
Alt+BSelect text in Label box when the field that has a label assigned is selected.
Alt+BackspaceUndo
Alt+CAccept a task request.
Alt+DDecline a task request.
Alt+Down-ArrowGo to the next week.
Alt+EPlace the cursor at beginning of Edit box.
Alt+EndGo to the end of the week.
Alt+EnterShow the properties for the selected item.
Alt+FSelect the Fields box
Alt+F11Open Visual Basic Editor.
Alt+F2Show or hide the To-Do Bar.
Alt+F8Play macro
Alt+GSelect the Image Align drop-down list.
Alt+HomeGo to the start of the week.
Alt+KSelect color palette for background. ALT+K, then ENTER.
Alt+LSelect Layout drop-down list
Alt+Left-ArrowGo back to previous view in main Outlook window.
Alt+MinusSwitch to Full Week view.
Alt+ODisplay the Format menu
Alt+Page-DownGo to the next month.
Alt+Page-UpGo to the previous month.
Alt+RRemove a selected field from the Fields box.
Alt+Right-ArrowGo forward to next view in main Outlook window.
Alt+SSend
Alt+Shift+1In a contact form, under Internet, display the E-mail 1information.
Alt+Shift+2In a contact form, under Internet, display the E-mail 2information.
Alt+Shift+3In a contact form, under Internet, display the E-mail 3information.
Alt+Shift+Down-ArrowChange an appointment's end time with the cursor in the appointment.
Alt+Shift+Up-ArrowChange an appointment's start time with the cursor in the appointment.
Alt+UOpen Page Setup from Print Preview
Alt+Up-ArrowGo to previous element.
Ctrl+,Switch to previous message (with message open).
Ctrl+, Alt+JMark a message as not junk.
Ctrl+, Shift+SPost to a folder.
Ctrl+.Switch to next message (with message open).
Ctrl+[Decrease font size
Ctrl+]Increase font size
Ctrl+1Switch to Mail
Ctrl+2Switch to Calendar
Ctrl+3Switch to Contacts
Ctrl+4Switch to Tasks
Ctrl+5Switch to Notes
Ctrl+6Switch to Folder List in Navigation Pane.
Ctrl+7Switch to Shortcuts
Ctrl+ASelect all items
Ctrl+Alt+2Switch to Work Week view.
Ctrl+Alt+3Switch to Full Week view.
Ctrl+Alt+4Switch to Month view.
Ctrl+Alt+AExpand the search to include All Mail Items, All Calendar Items, or All Contact Items, depending on the view that you are in.
Ctrl+Alt+FForward as attachment
Ctrl+Alt+KExpand search to include items from the current folder.
Ctrl+Alt+MMark for Download
Ctrl+Alt+RReply with meeting request.
Ctrl+Alt+SDefine Send/Receive groups
Ctrl+Alt+UClear Mark for Download.
Ctrl+Alt+VPaste Special
Ctrl+Alt+ZExpand search to include subfolders.
Ctrl+BMake letters bold
Ctrl+CCopy.
Ctrl+DDelete an item
Ctrl+Down-ArrowGo to the next or previous item without extending the selection.
Ctrl+EIn navigation pane: Go to the Search Box. In e-mail editor: Center text.
Ctrl+EndDisplay (without selecting) the last item on the timeline (if items aren’t grouped) or the last item in the group.
Ctrl+EnterSend
Ctrl+FForward
Ctrl+GGo to a date.
Ctrl+HFind and replace text, symbols, or some formatting commands. Works in the Reading Pane on an open item.
Ctrl+HomeDisplay (without selecting) the first item on the timeline (if items aren’t grouped) or the first item in the group.
Ctrl+IMake letters italic
Ctrl+InsertCopy. CTRL+INSERT isn’t available in the Reading Pane.
Ctrl+JCreate a Journal entry for the selected contact.
Ctrl+KIn e-mail editor: Insert a hyperlink. In the fields To, CC and BCC: Check names.
Ctrl+LLeft align text
Ctrl+Left-ArrowGo to the previous day.
Ctrl+MIn navigation pane: Check for new messages. In e-mail editor: Increase indent.
Ctrl+NCreate new element
Ctrl+OOpen selected item
Ctrl+PPrint
Ctrl+QMark item as read.
Ctrl+RIn navigation pane: Reply to a message. In e-mail editor: Right align text.
Ctrl+Right-ArrowGo to the next day.
Ctrl+SSave (except in Tasks).
Ctrl+Shift+,Go to previous appointment.
Ctrl+Shift+.Go to next appointment.
Ctrl+Shift+<Decrease font size
Ctrl+Shift+>Increase font size
Ctrl+Shift+ACreate an appointment
Ctrl+Shift+Alt+TChoose an Microsoft InfoPath form.
Ctrl+Shift+Alt+UCreate a task request.
Ctrl+Shift+BOpen the Address Book.
Ctrl+Shift+CCreate a contact
Ctrl+Shift+DDial a new call.
Ctrl+Shift+Down-ArrowExtend the selection to the next card, regardless of the starting point.
Ctrl+Shift+ECreate a folder
Ctrl+Shift+FUse Advanced Find
Ctrl+Shift+GFlag for follow-up
Ctrl+Shift+HCreate a Microsoft Office document.
Ctrl+Shift+ISwitch to Inbox
Ctrl+Shift+JStretch a paragraph to fit between the margins.
Ctrl+Shift+KCreate a task
Ctrl+Shift+LCreate a Contact List.
Ctrl+Shift+MCreate a message
Ctrl+Shift+NCreate a note
Ctrl+Shift+OSwitch to Outbox
Ctrl+Shift+PShow the Font dialog box.
Ctrl+Shift+QCreate a meeting request.
Ctrl+Shift+RReply all to a message.
Ctrl+Shift+SApply styles
Ctrl+Shift+TDecrease indent
Ctrl+Shift+TabMove between the Navigation Pane, the main Outlook window, the Reading Pane, and the To-Do Bar.
Ctrl+Shift+UCreate a task request.
Ctrl+Shift+Up-ArrowExtend the selection to the previous card, regardless of the starting point.
Ctrl+Shift+VMove an item
Ctrl+Shift+WSelect the InfoBar and, if available, show the menu of commands.
Ctrl+Shift+XCreate a fax
Ctrl+Shift+YCopy an item
Ctrl+SpacebarClear formatting
Ctrl+TIncrease indent
Ctrl+TabMove between Calendar, TaskPad, and theFolder List.
Ctrl+UIn text editors: underline. In navigation pane: mark item as unread.
Ctrl+Up-ArrowGo to the next or previous item without extending the selection.
Ctrl+VPaste
Ctrl+XCut
Ctrl+YIn navigation pane: Go to a different folder. In mail editor: Redo / Repeat last action.
Ctrl+ZUndo
F2Enable editing in a field (except in Mail or Icon view).
F3Go to the Search box
F4Find or replace
F5Update a list of Contact List members.
F6Move between the Outlook window, the smaller panes in theNavigation Pane, the Reading Pane, and the sections in the To-Do Bar, and show the access keys in the Outlook ribbon.
F7Check spelling
F9Check for new messages. Send/Reveice all.
F11Enter a name in the Search Address Books box.
F12Save as (only in Mail).
Shift+In the Card or Business Card view of contacts, go to the first contact that begins with a specific letter.
Shift+DeleteCut
Shift+Down-ArrowExtend or reduce the selected items by one item.
Shift+EndExtend the selection to the last card in the list.
Shift+F12Save (except in Tasks).
Shift+F3Switch case (with text selected).
Shift+F4Find next
Shift+F9Start a send/receive for the current folder, retrieving full items (header, item, and any attachments).
Shift+HomeExtend the selection to the first card in the list.
Shift+InsertPaste
Shift+Left-ArrowSelect several adjacent items.
Shift+Page-DownExtend the selection to the last card on the last page.
Shift+Page-UpExtend the selection to the first card on the previous page.
Shift+Right-ArrowSelect several adjacent items.
Shift+SpacebarIn the Reading Pane, page up through text.
Shift+TabMove to the previous field and,control.
Shift+Up-ArrowExtend or reduce the selected items by one item.
TabSwitch between the Navigation Pane, Tasks list, and To-Do Bar.
InsertFlag the current message for follow-up

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