Outlook 2013 Shortcuts

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ShortcutDescription
Ctrl+1Switches to Mail. [In main Outlook window]
Ctrl+2Switches to Calendar [In main Outlook window]
Ctrl+3Switches to Contacts. [In main Outlook window]
Ctrl+4Switches to Tasks. [In main Outlook window]
Ctrl+5Switches to Notes. [In main Outlook window]
Ctrl+6Switches to Folders. [In main Outlook window]
Ctrl+7Switches to Shortcuts. [In main Outlook window]
F3Goes to the Search box. [In main Outlook window]
Alt+Arrow-LeftGoes back to previous view in main Outlook window. [In main Outlook window]
Ctrl+Alt+AExpands the search to include All Mail Items, All Calendar Items, or All Contact Items, depending on the module you are in. [In main Outlook window]
Ctrl+Shift+FOpens Advanced Find dialog. [In main Outlook window]
Ctrl+Shift+PDisplays the Font dialog box. [In all form windows]
Ctrl+Alt+KExpands search to include items from the current folder. [In main Outlook window]
Ctrl+Alt+ZExpands search to include subfolders. [In main Outlook window]
Ctrl+Shift+ACreates an appointment. [In main Outlook window]
Ctrl+Shift+CCreates a contact. [In main Outlook window]
Ctrl+Shift+LCreates a Contact list. [In main Outlook window]
Ctrl+Shift+XCreates a new Internet Fax [In main Outlook window]
Ctrl+Shift+ECreates a new folder in the Navigation Pane. [In main Outlook window]
Ctrl+Shift+QCreates a meeting request. [In main Outlook window]
Ctrl+Shift+MCreates a message. [In main Outlook window]
Ctrl+Shift+NCreates a note. [In main Outlook window]
Ctrl+Shift+HCreates a new Microsoft Office document. [In main Outlook window]
Ctrl+Shift+KCreates a task. [In main Outlook window]
Ctrl+ZUndoes last action. [In all form windows]
Alt+BackspaceUndoes last action. [In all form windows]
Ctrl+DDeletes the item. [In main Outlook window]
Ctrl+PPrint
Ctrl+Shift+VMoves an item to a folder. (If not editing)
F7Checks spelling. [In all form windows]
Ctrl+Shift+GFlags a message using custom settings. [In main Outlook window (Mail view) and Mail form window]
Ctrl+FForward
Ctrl+LLeft align text [In all form windows]
Ctrl+EGoes to the Search box. [In main Outlook window]
Ctrl+RReplies to a message [In main Outlook window]
Ctrl+Shift+ISwitches to Inbox [In main Outlook window]
Ctrl+Shift+OSwitches to Outbox [In main Outlook window]
Ctrl+Shift+RChoses "Reply to all". [In main Outlook window (Mail view) and Mail form window]
Ctrl+Alt+RReplies with meeting request. [In main Outlook window (Mail view) and Mail form window]
Ctrl+Alt+JMarks a message as not junk. [In main Outlook window (Mail view) and Mail form window]
Ctrl+MIncreases indent. [In all form windows]
Ctrl+NCreates a new element in the current section. (Mail, Calendar, Contacts, etc.)
Ctrl+OOpens the selected item. [In main Outlook window]
Ctrl+Shift+BOpens the Address Book. [In main Outlook window]
F4Finds and replaces text, symbols, or some formatting commands within open items. [In all form windows]
Shift+F4Finds the next phrase during a text search within a message or other item. [In all form windows]
Ctrl+EnterSend [In all form windows]
Ctrl+Alt+FForwards as attachment
Ctrl+Alt+MMark for Download [In main Outlook window (Mail view)]
Ctrl+Alt+UUnmarks messages so they are not downloaded. [In main Outlook window (Mail view)]
Ctrl+GGoes to a specified date. [In main Outlook window (Calendar view)]
Alt+=Switches to Month view. [In main Outlook window (Calendar view)]
Ctrl+Alt+4Switches to Month view. [In main Outlook window (Calendar view)]
Alt+MinusSwitches to Full Week view. [In main Outlook window (Calendar view)]
Ctrl+Alt+3Switches to Full Week view. [In main Outlook window (Calendar view)]
Ctrl+Alt+2Switches to Work Week view. [In main Outlook window (Calendar view)]
F11Enters a name in the Search Address Books box. [In main Outlook window]
F5Updates a list of Contact List members. [In main Outlook window (Contacts view)]
Ctrl+Shift+Alt+UCreates a task request. [In main Outlook window]
Ctrl+IApplies or removes italic formatting. [In all form windows]
Ctrl+TIncreases indent. [In all form windows]
Ctrl+Shift+TDecreases indents. [In all form windows]
Ctrl+UMarks item as unread [In main Outlook window]
Ctrl+]Increases font size. [In all form windows]
Ctrl+Shift+.Increases font size. [In all form windows]
Ctrl+[Decreases font size. [In all form windows]
Ctrl+Shift+,Decreases font size. [In all form windows]
Ctrl+XCut
Shift+DeleteCut
Ctrl+CCopy
Ctrl+InsertCopy
Ctrl+VPaste
Shift+InsertPaste
Ctrl+SpacebarClears all the formatting from the selection, leaving only the plain text. [In all form windows]
Ctrl+Shift+SApplies styles. [In all form windows]
Ctrl+KInserts a hyperlink. [In all form windows]
Ctrl+Alt+SDefine Send/Receive groups [In main Outlook window]
Alt+F11Opens Visual Basic Editor.
Alt+F8Plays macro.
Ctrl+Shift+Alt+TSets a Microsoft InfoPath form. [In main Outlook window]
Ctrl+.Switches to next element. [In main Outlook window (Mail view)]
Ctrl+,Switches to previous element. [In main Outlook window (Mail view)]
Ctrl+Shift+TabMoves to previous field in Reading Pane. [In main Outlook window]
F6Moves to the next pane, field or control. [In main Outlook window]
Ctrl+YRedoes / Repeats last action. [In all form windows]
Alt+Arrow-UpSwitches to previous element. [In main Outlook window (Mail view)]
Shift+SpacebarIn the Reading Pane, pages up through text. [In main Outlook window]
Alt+Arrow-RightGoes forward to next view in main Outlook window. [In main Outlook window]
Ctrl+HFinds and replaces text, symbols, or some formatting commands within open items. [In all form windows]
Ctrl+SSave [In main Outlook window]
Shift+F12Save [In main Outlook window]
F12Save As
Ctrl+Shift+YCopies an item to a folder. (If not editing)
F2Enables editing in a field.
Alt+SSend [In all form windows]
Alt+EnterShows the properties for the selected item.
Alt+0Shows 10 days in the calendar. [In main Outlook window (Calendar view)]
Alt+1Shows 1 day in the calendar. [In main Outlook window (Calendar view)]
Alt+2Shows 2 days in the calendar. [In main Outlook window (Calendar view)]
Alt+3Shows 3 days in the calendar. [In main Outlook window (Calendar view)]
Alt+4Shows 4 days in the calendar. [In main Outlook window (Calendar view)]
Alt+5Shows 5 days in the calendar. [In main Outlook window (Calendar view)]
Alt+6Shows 6 days in the calendar. [In main Outlook window (Calendar view)]
Alt+7Shows 7 days in the calendar. [In main Outlook window (Calendar view)]
Alt+8Shows 8 days in the calendar. [In main Outlook window (Calendar view)]
Alt+9Shows 9 days in the calendar. [In main Outlook window (Calendar view)]
Ctrl+Arrow-RightGoes to the next day. [In main Outlook window (Calendar view)]
Alt+Arrow-DownSwitches to next element. [In main Outlook window (Mail view)]
Alt+Page-DownGoes to the next month. [In main Outlook window (Calendar view)]
Ctrl+Arrow-LeftGoes to the previous day. [In main Outlook window (Calendar view)]
Alt+Page-UpGoes to the previous month. [In main Outlook window (Calendar view)]
Alt+HomeGoes to the start of the week. [In main Outlook window (Calendar view)]
Alt+EndGoes to the end of the week. [In main Outlook window (Calendar view)]
Ctrl+Shift+,Goes to previous appointment. [In main Outlook window (Calendar view)]
Ctrl+Shift+.Goes to next appointment. [In main Outlook window (Calendar view)]
Shift+In Table or List view of contacts, goes to first contact that starts with a specific letter. [In main Outlook window (Contacts view)]
Alt+Shift+1In a contact form, under Internet, displays the E-mail 1 information. [In Contact form window]
Alt+Shift+2In a contact form, under Internet, displays the E-mail 2 information. [In Contact form window]
Alt+Shift+3In a contact form, under Internet, displays the E-mail 3 information. [In Contact form window]
TabMoves to the next pane, field or control. [In main Outlook window]
Shift+F3Switch case (with text selected). [In all form windows]
Ctrl+BApplies or removes bold formatting. [In all form windows]
Ctrl+Shift+JStretches a paragraph to fit between the margins. [In all form windows]
Ctrl+QMarks item as read [In main Outlook window]
F9Checks for new messages. Sends/Reveices all. [In main Outlook window]
Shift+F9Sends and receive items in this folder. [In main Outlook window]
Ctrl+ASelects all items.
Shift+Arrow-UpExtends or reduces the selected items by one item. [In main Outlook window]
Shift+Arrow-DownExtends or reduces the selected items by one item. [In main Outlook window]
Ctrl+Arrow-UpGoes to the next or previous item without extending the selection. [In main Outlook window]
Ctrl+Arrow-DownGoes to the next or previous item without extending the selection. [In main Outlook window]
Ctrl+TabMoves to the next pane, field or control. [In main Outlook window]
Ctrl+Shift+Arrow-UpExtends or reduces the selected items by one item. [In main Outlook window]
Ctrl+Shift+Arrow-DownExtends or reduces the selected items by one item. [In main Outlook window]
Shift+HomeExtends the selection to the first item in the list. [In main Outlook window]
Shift+EndExtends the selection to the last item in the list. [In main Outlook window]
Shift+Page-UpExtends or reduces the selection by one page. [In main Outlook window]
Shift+Page-DownExtends or reduces the selection by one page. [In main Outlook window]
Shift+TabMoves to previous field in Reading Pane. [In main Outlook window]
Shift+Arrow-LeftExtends or reduces the selected items by one item. [In main Outlook window]
Shift+Arrow-RightExtends or reduces the selected items by one item. [In main Outlook window]
Ctrl+HomeDisplays (without selecting) the first item. [In main Outlook window]
Ctrl+EndDisplays (without selecting) the last item. [In main Outlook window]
Alt, F, ASave As
F1Microsoft Office Outlook Help
Alt, F, MSave Attachments [In main Outlook window (Mail view)]
Alt, F, OOpen [In main Outlook window]
Alt, F, PPrint
Alt, F, TOptions [In main Outlook window]
Alt, F, XExit [In main Outlook window]
Alt, H, DDeletes the item. [In main Outlook window]
Alt, H, EForwards the selected calendar to another person in e-mail. [In main Outlook window (Calendar view)]
Ctrl+Shift+SNew Post in This Folder (in Mail Navigation Pane) [In main Outlook window (Mail view)]
Alt, H, UOpens bullet library. [In all form windows]
Alt, H, WMarks item as read/unread [In main Outlook window]
Alt, H, XShows the next 7 days in the calendar. [In main Outlook window (Calendar view)]
Alt, O, ASpecifies when items in this folder are archived, and where they are stored. [In main Outlook window (Mail view)]
Alt, O, NCreates a new folder in the Navigation Pane. [In main Outlook window]
Alt, O, PDisplays the properties for this folder. [In main Outlook window]
Alt, S, ASends all unsent mail. [In main Outlook window]
Alt, S, CCancels all pending send/receive requests. [In main Outlook window]
Alt, S, FSends and receive items in this folder. [In main Outlook window]
Alt, S, HDownloads all mail headers in this folder. [In main Outlook window (Mail view)]
Alt, S, MMark for Download [In main Outlook window (Mail view)]
Alt, S, PDisplays the current send/receive status. [In main Outlook window]
Alt, S, RDownloads the content of all marked headers. [In main Outlook window (Mail view)]
Alt, S, SChecks for new messages. Sends/Reveices all. [In main Outlook window]
Alt, S, UUnmarks messages so they are not downloaded. [In main Outlook window (Mail view)]
Alt, S, WDisconnects from the server. Work offline if you do not want to receive new mail. [In main Outlook window]
Alt, V, MDisplays the reminders window. [In main Outlook window]
Alt, V, VCustomizes the current view using advanced view settings. [In main Outlook window]
Alt, V, XResets all current view settings to the default settings for this folder. [In main Outlook window]
InsertFlags the current message for follow-up [In main Outlook window (Mail view)]
Ctrl+Alt+VPaste Special [In all form windows]
Alt, H, NOpens numbering library. [In all form windows]
Alt, H, CMarks this task as complete when you are done with it. [In Task form window]
Alt, H, BAssigns this task to someone else. [In Task form window]
Ctrl+=Subscript - Type very small letters just below the line of text. [In all form windows]
Ctrl+Shift+=Superscript - Creates small letters above the line of text. [In all form windows]
Alt+F1Displays or hides the Folder Pane. [In main Outlook window]
EscCloses an item.
Ctrl+8Switches to Journal. [In main Outlook window]
Alt, O, 8Show All - Displays paragraph marks and other hidden formatting symbols. [In all form windows]
Ctrl+Shift+ZClears all the formatting from the selection, leaving only the plain text. [In all form windows]
DeleteDeletes the item. [In main Outlook window]
Ctrl+YGoes to a different folder [In main Outlook window]
Ctrl+MinusCollapses all groups [In main Outlook window]
Ctrl+Plus-NumblockExpands all groups [In main Outlook window]
Alt, H, RShows the daily view. [In main Outlook window (Journal view)]
Alt, H, TShows the month.[In main Outlook window (Journal view)]
Ctrl+GGoes to a specified date. [In main Outlook window (Journal view)]
Alt, H, WShows the entire week. [In main Outlook window (Journal view)]
Alt, H, TStarts a timer to keep track of how long something takes. [In Journal form window]
Alt+Arrow-UpGoes to the previous week. [In main Outlook window (Calendar view)]
Alt+Arrow-DownGoes to the next week. [In main Outlook window (Calendar view)]
Alt, V, ILines up icons in a grid. [In main Outlook window (Notes view)]
Alt, H, XCancels the assignment of the task so that you are responsible for it again. [In Task form window]
Ctrl+GSchedules this item to repeat regularly. [In Task form window]
Alt, H, TDisplays the Task page, in which you can view or edit the primary information for the task. [In Task form window]
Alt, H, BAdds or edits a business card for this contact. [In Contact form window]
Alt, H, ECreates a new email message addressed to this contact. [In Contact form window]
Alt, H, CDisplays the General page of the contact, in which you can edit the name, addresses, phone numbers, and other primary information for the contact. [In Contact form window]
Alt, H, IInvites other people to this meeting. [In Appointment form window]
Alt, H, VMarks this item as private so that other people cannot see the details of it. [In all form windows]
Ctrl+GSchedules this item to repeat regularly. [In Appointment form window]
Alt, H, CCancels this meeting invitation. [In Appointment form window]
Alt, H, UDisplays the Scheduling page. [In Appointment form window]
Alt, V, WFinds out the number of words, characters, paragraphs, and lines in the document. [In all form windows]
Alt, V, ESuggests other words with a similar meaning to the word you have selected. [In all form windows]
Alt, V, ROpens the Research Task Pane to search through reference materials. [In all form windows]
Alt, V, SChecks spelling. [In all form windows]
Alt, O, RFinds and replaces text, symbols, or some formatting commands within open items. [In all form windows]
Ctrl+Shift+8Show All - Displays paragraph marks and other hidden formatting symbols. [In all form windows]
Alt, O, MCreates a multilevel list to organize items or create an outline. [In all form windows]
Alt, O, NOpens numbering library. [In all form windows]
Alt, O, UOpens bullet library. [In all form windows]
Alt, O, EClears all the formatting from the selection, leaving only the plain text. [In all form windows]
Alt, O, 6Superscript - Creates small letters above the line of text. [In all form windows]
Alt, O, 5Subscript - Creates small letters below the text baseline. [In all form windows]
Alt, O, 4Strikethrough - Draws a line through the middle of the selected text. [In all form windows]
Alt, O, 3Underlines the selcted text. [In Mail form window]
Alt, O, 2Applies or removes italic formatting. [In all form windows]
Alt, O, 1Applies or removes bold formatting. [In all form windows]
Alt, P, IRequests that replies to this message go to a specific e-mail address. [In Mail form window]
Alt, P, DSpecifies a specific date and time at which this message should be delivered. [In Mail form window]
Alt, P, QRequests a notification when this message has been read. [In Mail form window]
Alt, P, URequests a notification when this message has been successfully delivered. [In Mail form window]
Alt, P, FDisplays the From field. [In Mail form window]
Alt, P, BDisplays the "BCC" field, in which you can specify people who will receive the message secretly. [In Mail form window]
Alt, N, JInserts an embedded object. [In all form windows]
Alt, N, DQuickly adds the current date or time. [In all form windows]
Alt, N, KCreates a bookmark to assign a name to a specific point in a document. [In all form windows]
Alt, N, IInserts a hyperlink. [In all form windows]
Alt, N, CInserts a chart to illustrate and compare data. [In all form windows]
Alt, N, MInserts a SmartArt graphic to visually communicate information. [In all form windows]
Alt, N, FFinds and insert pictures from a variety of online sources. [In all form windows]
Alt, N, PInserts a picture from a file. [In all form windows]
Alt, H, QDisplays the Zoom dialog box to specify the zoom level of the document.
Alt, H, LSets this item as low priority. [In all form windows]
Alt, H, HSets this item as high priority. [In all form windows]
Alt, H, MChecks the names and e-mail addresses you have typed to make sure that it is possible to send messages to them. [In all form windows]
Ctrl+UUnderlines the selcted text. [In Mail form window]
Alt, H, 3Underlines the selcted text. [In Mail form window]
Alt, H, 2Applies or removes italic formatting. [In all form windows]
Alt, H, 1Applies or removes bold formatting. [In all form windows]
SpacebarIn the Reading Pane, pages down through text. [In main Outlook window]
Ctrl+F1Minimize the Ribbon - Displays only the tab names on the Ribbon.
Alt, V, TDisplays Notes as a list. [In main Outlook window (Notes view)]
Alt, V, SDisplays Notes as small icons. [In main Outlook window (Notes view)]
Alt, V, LDisplays Notes as large icons. Large Icons [In main Outlook window (Notes view)]
Alt, H, WFlags this item as a task to start in two days and due at the end of the work week. [In main Outlook window (Tasks view)]
Alt, H, KFlags this item as a task to start in two days and due at the end of the work week. [In main Outlook window (Tasks view)]
Alt, H, SFlags this item as a task with a start and due date of tomorrow. [In main Outlook window (Tasks view)]
Alt, H, TFlags this item as a task with a start and due date of today. [In main Outlook window (Tasks view)]
Alt, H, TSwitches to Month view. [In main Outlook window (Calendar view)]
Alt, H, WSwitches to Full Week view. [In main Outlook window (Calendar view)]
Alt, H, KSwitches to Work Week view. [In main Outlook window (Calendar view)]
Alt, H, RSwitches to Day view. [In main Outlook window (Calendar view)]
Alt, H, LGoes to a specified date. [In main Outlook window (Calendar view)]
Alt, O, USynchronizes the folder hierarchy with the server. [In main Outlook window (Mail view)]
Alt, O, ISets which folders are synchronized in Outlook. [In main Outlook window (Mail view)]
Alt, O, EPermanently deletes the items in this folder. [In main Outlook window (Mail view)]
Alt, O, HAlways displays folders in alphabetical order. [In main Outlook window (Mail view)]
Alt, H, SChecks for new messages. Sends/Reveices all. [In main Outlook window]
Alt, H, XMoves current and future messages in the selected conversation to the Deleted Items folder. [In main Outlook window (Mail view) and Mail form window]
Alt, F, IAccount Information [In main Outlook window]
Ctrl+Alt+5Switches to Schedule view. [In main Outlook window (Calendar view)]
Ctrl+Alt+1Switches to Day view. [In main Outlook window (Calendar view)]
Ctrl+MChecks for new messages. Sends/Reveices all. [In main Outlook window]
Ctrl+Shift+MDecreases indents. [In all form windows]
Ctrl+RAlign Right - Align your content with the right margin. [In all form windows]
Ctrl+Shift+RReplies to the sender and all other recipients of this message. [In main Outlook window (Tasks view) and Task form window]
Ctrl+ECenter text [In all form windows]
Ctrl+Alt+FForwards this contact's information as a business card attachment in internet format. [In main Outlook window (Contacts view) and Contact form window]
Alt, F, DOffice Account
Ctrl+SpacebarSelects or cancels selection of the active item. [In main Outlook window]

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