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  •   Jan Mechtel
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Enhace productivity by using shortcuts“I saw a bank that said ’24 Hour Banking’, but I don’t have that much time”.  – Steven Wright (comedian)

Being a part-time writer and a full-time dad, I am very concerned with my productivity. I want to get my writing assignments done well and fast so I can enjoy more time with my wife and daughter. Now I’m sure that not all of you reading this have families to raise and all, but I’m guessing two things:

  1. All of you want to improve your productivity and efficiency at work (otherwise you won’t be reading this blog).

  2. Most of you use Microsoft Word pretty frequently in your day-to-day work. So, assuming those assumptions are correct, I’d like to help you improve your productivity by sharing 20 of the most useful Microsoft Word shortcut keys. What’s the relation between productivity and shortcut keys you say? A lot! Find out all about it here. Of course, not all shortcut keys are created equal, some are totally useful, and some are not. That is why I am focusing on the most useful ones. So go forth, and multiply… your productivity.

  • Ctrl+W. Close the active window / document.
  • Ctrl+Z.  Undo an action.
  • Ctrl+Y. Redo the last action or repeat an action.
  • Ctrl+S. Save a document.
  • Ctrl+P. Print a document.
  • Ctrl+K. Insert a hyperlink.
  • Alt+Left. Arrow Go back one page.
  • Alt+Right. Arrow Go forward one page.
  • Ctrl+C. Copy selected text or graphics to the Office Clipboard.
  • Ctrl+V. Paste the most recent addition to the Office Clipboard.
  • Ctrl+Shift+A. Format all letters as capitals.
  • Ctrl+B. Applies or removes bold formatting.
  • Ctrl+I. Applies or removes italic formatting.
  • Ctrl+=. Apply subscript formatting (automatic spacing).
  • Alt, F, A. Save As.
  • Alt, S, T, I. Insert Table of Contents.
  • Alt, S, T, R. Remove Table of Contents.
  • Alt, W, F. Full Screen Reading – View > Document Views > Full Screen Reading.
  • Alt, W, R. Ruler. View > Show/Hide > Ruler.
  • Alt, F, X. Exit Word.

Tada! There you go. These shortcuts may seem difficult at first, but trust me, learning and practicing them will reward you by saving you a lot of time eventually. If you want an easier way to learn these and other useful shortcuts keys, download KeyRocket, the simple and fun way of learning keyboard shortcuts to help you improve your productivity.

144 Responses to “20 Microsoft Word Shortcut Keys That You Would Actually Use”

  1. GG

    Ctrl + Shift + C (Copies the formatting of selected text)
    Ctrl + Shift + V (Pastes the formatting on selected text)

    Reply
    • Jan Mechtel

      Shift+Delete is the same as Cut (Ctrl+X) I believe! Try to highlight text, shift+delete it and then paste it using Ctrl+V or Shift+Instert

      Reply
      • amit computer software enjineer

        Shift+del key is used to permanently delete this selected program

        Reply
    • Vivek

      It is not used in Ms Word it is used on the icons or applications of a laptop or computer to delete them permanently

      Reply
      • Robert

        Others are correct – within Microsoft Word you can use Shift + Del to delete selected text and then use Shift + Insert to paste it back again. – I actually just tried it on this comment and it even works within this site on google Chrome.

        Reply
    • Rohit

      Shift + delete, by using this shortcut key, data will be deleted from hardisk or data cannot be recovered

      Reply
    • William

      Shift + delete will permanently delete a file. It does not go to the recycle bin from which a file can be restored if required. And you should check what you type before commenting. And the question should be ‘what is … not whty

      Reply
    • deeshan sharma

      [Ctrl]+[Backspace] Pressing [Backspace] deletes the characters to the left of the insertion point, one at a time. When you need to delete an entire word, press [Ctrl]+[Backspace]. This shortcut deletes text to the left of the insertion point one word at a time instead of one character at a time.Jul 11, 2012

      Reply
  2. Ramon Andrews

    This is a very helpful article on Microsoft Word shortcut keys. Those who work as data entry operators will surely find this useful. Thanks for sharing.

    Reply
  3. Justin Bieber

    Ctrl + Alt + Delete (Is the best way to Stop and Run your Program)
    it’s more fun in the shorcut Keys Microsoft Word..Awesome :)

    Reply
  4. Dave Burton

    Good stuff, but you should mention what Word version you’re using. In Word 2003, at least, it’s somewhat different. E.g., show/hide ruler is Alt,V,L

    Reply
  5. Tahir Abbas

    I need to get my publishing projects done nicely and quickly in order to spend more time with my family. These shortcuts have been a great way to do it for me.

    Reply
    • KeyRocket_Admin

      Are you on Windows 7 or 8? When you opened Word, right click the icon on the task bar and say “Pin to taskbar” then you can start it with Win+4 (if it is the 4th icon).

      Reply
    • Analia Flores

      Thank you thank you. Finally a quick solution when working in someone else’s poorly formatted doc.

      Reply
  6. Aldo Cuevas

    Great writing – Incidentally , if anyone needs a LogistiCare Mileage Reimbursement Trip Log and Invoice Form , my assistant discovered a blank form here http://goo.gl/e2k4l8

    Reply
  7. Hari Padmanabhan

    Alt+Shift+F2 also saves the document just like Ctrl+S and Shift+F12.

    Hari Padmanabhan

    Reply
  8. Sweety

    I want to change word/sentences from capital letter to small letter can i get the Shortcut

    Reply
  9. sithija

    ms office 2010 ( Why wea are using space bar then start save lcotion ) please give me a answer

    Reply
  10. pratyush

    What is the shurtcut for clear right side letter of a cursor? As back pace use for left side letter clear.

    Reply
  11. Sokha

    Why my shortcut key
    Copy is not Ctrl+C is change to Ctrl+Insert
    Past is not Ctrl+V is change to Shift+Insert
    Undo is not Ctrl+Z is change to Alt+Backspace
    Save is not Ctrl+S is Change to Shift+F2
    How can I Change to Classic Style ?

    Reply
  12. G V Krishna

    word text end sum symbol has come, like music language symbol, how to remove this, in every word center, i mean every word space % , . , like has come, if i enter that music symbol has come. how to remove…..

    Reply
  13. ENRG. KINGSLEY

    When you are bush with MICROSOFT and you also open COREL DRAW at the same time, so if you want to go back to Microsoft, this are the shortcut you’re going press (alt + tab key) to select.

    Reply
  14. love spell

    What’s up,I read your blogs named “20 Most Useful Microsoft Word Shortcut Keys That You Would Actually Use” like every week.Your story-telling style is witty, keep doing what you’re doing! And you can look our website about love spell.

    Reply
  15. waleed

    in ms word what is the shortcut to fill the whole page something like this rand(20,30) i forget can you help?

    Reply
  16. KUMAR SAURAV

    Suppose
    I Have Lots Of Open The File
    But I Wants To be Cut One By One Tab
    So Please Tell Me…..

    Regards,
    Kumar Saurav

    Reply
  17. Lisa

    What is the easiest way to create a “hotkey” or “shortcut key” that I can change as necessary to insert text?
    For example, i draft documents everyday and have to insert client names throughout the document. I would
    like to be able to press “Control N” (name), for example, to enter the client name throughout the document
    without retyping it each and every time Then I’d like to be able to change that key, as necessary, with a new
    name for each new document. Is there an easier way than all these confusing convoluted steps with customizing
    the ribbon?

    Thanks!

    Reply
  18. Nix

    Is there any shortcuts for bullets, alignment, indent and changing of colour of the fonts?

    Reply
  19. israel

    this keys will help u in excel if u are interested just call this number 08082713870 the keys are These Keys Alone

    F1

    Help

    F2

    Edit Mode

    F3

    Paste Name Formula

    F4

    Repeat Action

    F5

    Go to

    F6

    Next Pane

    F7

    Spell Check

    F8

    Extend Selection

    F9

    Calculate All

    F10

    Activate Menu

    F11

    New Chart

    F12

    Save As

    These Keys along with the Shift Key

    F1

    What’s This Help

    F2

    Edit Comment

    F3

    Paste Function

    F4

    Find Again

    F5

    Find

    F6

    Previous Pane

    F8

    Add To Selection

    F9

    Calculate Worksheet

    F10

    Context Menu

    F11

    New Worksheet

    F12

    Save

    These Keys along with the Ctrl Key

    F3

    Define Name

    F4

    Close Window

    F5

    Restore Window Size

    F6

    Next Workbook

    F7

    Move Window

    F8

    Resize Window

    F9

    Minimize Workbook

    F10

    Restore Workbook

    F11

    New Macro Sheet

    F12

    Open

    These Keys along with the Alt Key

    F1

    Insert Chart Sheet

    F2

    Save As

    F4

    Exit

    F8

    Macro List

    F11

    VB Editor

    These Keys Key along with Shift Key & Ctrl Key

    F3

    Names From Labels

    F6

    Previous Workbook

    F12

    Prin

    Reply

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