SlideProof User Manual – Productivity

 
 

4.1 Save & Send

  1. Select “Save & Send” under the SlideProof ribbon
  2. Save or send the complete presentation or selected slides as a PDF or PPTX
  3. The presentation or selected slides will automatically be attached to an e-mail
SaveSent

4.2 Placeholders

Placeholders allow you to show an element at a specified position with a specified format eg, footnotes, sources, stamps and stickers.

Inserting a Placeholder

  1. Select the “Placeholder” icon under the SlideProof ribbon
  2. Click the Placeholder you want to insert to your slide(s)
placeholders

Remove Placeholders

  1. Select the “Placeholder” icon under the SlideProof ribbon
  2. Click the Placeholder you want to delete from your slide(s)

Placeholders Types

Updating Placeholders

Clicking “Update all” will update the presentation-wide placeholders that contain dynamic fields such as <filename>.

Customize and Create your own Placeholders

Defining Custom Placeholders should be done in the Master Template in the SlideProof Library
  1. Open the Master View
  2. Go to the very first slide called “Slide Master” (it’s on top and a larger than the other slides)
  3. Insert a text box or other shape and format/position the shape in the slide
  4. Bring up the selection pane (ALT+F10), select the shape and rename it
  5. Hide the shape in the selection pane by clicking the eye icon
  6. Close the Master view
  7. Check the Placeholder menu, the new placeholder should now be visible
Placeholder  

Placeholder Fields

Customization Notes:

 

4.3 Text Box

  1. Select the “Text box” icon under the SlideProof ribbon
textboxDONE
  1. Add text to the inserted Text Box (each level comes with customized bullets, font and indentation)
textbox2

Customization Notes:

4.4 PowerShapes

  1. Select the “PowerShapes icon” under the SlideProof ribbon
  2. Click “More” to open the Library and access all the PowerShapes
Powershapesmenu
  1. Select a PowerShape in the library and insert it by drag & drop or by double clicking
Powershapeslibrary
  1. Click on the arrows to toggle the PowerShapes and change the appearance
  2. You can change the color and size like any normal shape
POWERSHAPESTOGGLE

Customize existing PowerShapes:

  1. Download this PowerPoint presentation with the PowerShapes.
  2. Modify the PowerShapes
    1. make sure to re-color each stage
    2. use the Selection Pane Alt+F10 to see other stages
  3. optional: delete any PowerShapes you do not want to show up in your Library.
  4. Publish the Presentation as “Shapes & Pictures” and move the file it to your Library.
  5. Troubleshooting:
    1. Make sure you have only one definition of the Harvey ball inside your Library.
    2. The Harveyball PowerShape has a GUID that only changes when you use the “Create PowerShape” function.

To Create new PowerShapes:

 

4.5 FormatPainter

  1. Select the shape and then click the “FormatPainter” in the Productivity Pane
  2. You can also pick the formatting from a shape by using the “Pick” button in the menu
  3. The menu enables you to choose specific parts of the formatting, text and layout you want to apply
  4. Select the shapes you want to apply the formatting to and click “apply”
  5. The FormatPainter will only apply parts of the formatting, text and layout that has been selected in the menu
FormatPainter

4.6 Proofing Language

  1. Click on the “Set Proofing Language” logo in the Productivity Pane
  2. Under “Set Proofing Lanuguage” you will find all the languages currently configured
  3. SlideProof proofing language will set the language for all text in the presentation
proofinglanguage
  1. To add additional proofing languages select “Configure” in the “Set Proofing Language” menu
ProofinglanguageDONE  

4.7 Split & Merge Text Boxes

  1. Click on the “Split Text Box” logo in the Productivity Pane
  2. Select the textbox which you want to split into multiple textboxes
  3. Click on “Split Text Box” to split and “Merge Text Boxes’ to merge them back together
SplitMergeText

4.8 Split Table to Text Boxes

  1. Click on the “Split Table to Text Boxes” logo in the Productivity Pane
  2. Select the table you want to split to text boxes
  3. Click on “Split Table to Text Boxes” to split the table
SplitTable

4.9 Switch Text

  1. Select two text boxes of which you want to swap the text
  2. Click on “Switch  Text” logo on the Productivity Pane
Note: This also works on grouped shapes. Where the texts of the first child elements with text will be switched. SwitchText

4.10 Color Pane

  1. Click on the shapes you want to reformat
  2. Select the colors you want to apply the shapes
    • 1st column: will change the text color
    • 2nd column: will change the border color
    • 3rd column: will change the fill color
ColorPane

Notes: The colors on the top of the pane are the ones used within your color scheme and the ones that you use most often, you will find the default colors below.

4.11 Tools Location

You have the possibility to customize the location of your productivity tools, they can either be in the Ribbon, in the Productivity Pane or hidden.

  1. Open the settings > Location
  2. Chose the location of your tools
CustomizePaneRibbon  

5.1 Align

  1. Select the “parent shape” – which is the shape you want the others to align with
  2. Hold the “shift key” to select the other shapes and click the align left/right or top/bottom button
  3. The tool aligns to the edge of the slide if there is only one shape selected and to the work space margin if you click twice
  4. Multi-click alignment:
    • 1st click: align the selected shapes to the first selected object
    • 2nd click: align the selected shapes to the workspace
    • 3rd click: align the selected shapes to the the slide
AlignmentAll  

5.2 Centralize

  1. Select the “parent shape” – which is the shape you want the others to align with
  2. Hold the “shift key” to select the other shapes
  3. Centralize the shapes to the “parent shape” horizontally or vertically by selecting the respective buttons
  4. Multi-click centralization:
    • 1st click: centralize the selected shapes to the first selected object
    • 2nd click: centralize the selected shapes to the workspace
    • 3rd click: centralize the selected shapes to the the slide
Centering  

5.3 Size

  1. Select the “parent shape” – which is the shape you want the others to resize to
  2. Hold the “shift key” to select the other shapes
  3. Click on “same hight”, “same width” or “same height” to replicate the size of the “parent shape”
  4. Multi-click resize:
    • 1st click: resize the selected shapes according to the first selected object
    • 2nd click: resize the selected shapes according to the workspace
    • 3rd click: resize the selected shapes according to the the slide
Samewidthheightsize

5.4 Distribute

  1. Select the shapes you want to distribute
  2. Distribute the shapes horizontally or vertically by clicking the respective buttons
  3. Select “Distribute” if you want the shapes to have the same offset without changing the size
  4. Select “Distribute with resize” and enter the offset you want, the shapes will resize to the entered offset
  5. Multi-click distribution:
    • 1st click: distribute the selected shapes to the first selected object
    • 2nd click: distribute the selected shapes to the workspace
    • 3rd click: distribute the selected shapes to the the slide
Distributing  

5.5 Stack

  1. Select the shapes you want to stack
  2. Stack them horizontally or vertically by selecting the respective buttons
  3. Type in the offset value in centimeters, inches or in points and then press enter or “OK”
  4. An offset of 0 will make the shapes touch and a negative offset will make the shapes overlap
  5. Multi-click stack:
    • 1st click: stack the shapes to the default stack value (can be customized in the Settings)
    • 2nd click: stack the shapes to 0
Stacking

5.6 Switch Positions

  1. Select the two shapes by holding the “shift key”
  2. Open the fold out menu in the right corner of the alignment tools
  3. Click the “Switch positions” buttons to make the shapes switch positions
Swap  

5.7 Unify

  1. Select the shapes with by holding the “shift key”
  2. Open the fold out menu in the right corner of the alignment tools
  3. Click the “Unify Shapes” button to unify the shapes
Unify

5.8 Super Size

  1. Select the shapes and group them if needed
  2. Click Supersize to activate it
  3. Resize the group and your shapes will be resized automatically on
  4. Repeat if needed
SuperSize Watch Video!

5.9 Select Similar

  1. Select one or more shapes
  2. Click the SlideProof > Select Similar icon
All similar shapes on the slide will be selected. Notes:  

5.10 Add Footnote

  1. Select a word in the text
  2. Click the SlideProof > Add Footnote icon
A footnote reference will be added at the end of the selected word and to the footnote area for direct editing. Add Footnote Notes:  

5.11 Show Workspace

Show or hide the workspace area on all slides Workspace How to adjust the Workspace:
  1. Untoggle the Workspace
  2. Go to SlideMaster View
  3. Go to the first, slightly larger slide thumbnail (the “slide Master”)
  4. Adjust the size/position of the main content placeholder
  5. Delete the Workspace placeholder if you want it to fit on the main content placeholder or adjust it as you wish it to appear
  6. Hide the Workspace placeholder and close the master view
Note: If the main content placeholder is not visible then unhide it by clicking “Master Layout > Text”.
 

5.12 Send to Unused

You can send your slides to the “Unused” section: Unused
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